Modules 1 & 2 Quizz

I've finally gone back to do the quizz, having forgotten about it. Might need to do a touch of revision already.

View Results

Name: Jennifer Murray
Attempt: 1 / Unlimited
Started: 08:00 24/12/06
Finished: 08:11 24/12/06
Time spent: 11 min. 12 sec.

Total score: 13 / 20 = 65.0%

Q7 The World Wide Web is currently being monitored and regulated as a whole by ICANN.
True or False?
Student Response: True
Score: 0/1

Q9 When you use a mail client such as Pegasus, your incoming messages are downloaded through the SMTP server. True or False?
Student Response: True
Score: 0/1

Q14 The Usenet is a distributed system of messages and is divided into ...?
Student Response: groups
Score: 0/1

Q15 When using ICQ, apart from nickname, first name, last name and ICQ number, what other parameter can you use to search for existing members?
Student Response: Not answered
Score: 0/1

Q17 WS-FTP, Bulletproof FTP and Fetch enable the transferring of files between computers and are examples of separate stand alone programs otherwise known collectively as ...?
Student Response: ftps
Score: 0/1

After checking the module 2 discussion board, Kerri Bennet in #952 said FTP Client, which suggest that I should use proper terminology, and not be lazy. She also suggested looking at the following site:

searchwebservices.com

Q18 If I don't have an account on an FTP server, I would need to logon as an anonymous user. To do this I would use [Answer1] for the username and my [Answer2] as the password. (The answer to this question needs to be in the following format: Answer1, Answer2)
Student Response: Not answered
Score: 0/1

Q19 I am interested in finding out the time it takes to send and receive a small text packet to a server. What command would I use?
Student Response: traceroute
Score: 0/1

So, I'm off to go do some more reading. But hey its christmas eve, I've done all my shopping and maybe i'll go and have a coffee instead.

Module Two - Lists vs Discussion boards

What are the pros and cons of email lists versus discussion boards?

Email lists
I belong to a few email lists/groups on yahoo.

The benefit of yahoo groups is that you can choose whether or not to receive emails, an individual email, a daily digest, or to just have web access only. see image below


This is an image of a group (Southern Cross Quilters) I belong to click on image to see details


Discussion boards
A discussion board/forum is usually web-based. It can have several different areas. Usually you need to be a member to post, but can often view boards/threads without being a member or logging in.


Are there certain kinds of communication or purposes more suited to one than the other?

I feel discussion boards are best suited to technical interests, web design etc. where you need a dynamic interaction. Or if you are actively looking for information.

Module Two - Email tasks 5

5. How have you organised the folder structure of your email and why?

My email folder structure is based on sender, content & recipient.

Some senders have their own folder so that any emails from them are immediately apparent.

Depending on the content, some email will go into an appropriate folder.

Depending on the recipient ie. my children receive email which comes into my inbox. Their emails go into their folder, alerting us that they have an email.

Module Two - Email tasks 4

4. What sorts of filters or rules do you have set up, and for what purpose?

Most of my filters are based on recipients or content. see below

see the filter for curtin as below

any emails from curtin go directly to the curtin folder, and at a glance I know if I have any new, unread emails regarding my studies.

This is the same for any emails that have filters.

Module Two - Email tasks 3

3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?

This first of all depends on the situation.
Is it business, what type of document are you trying to send? To what purpose will the document be put?

If sending to a collegue in the same company, they will have the same programmes you have.
If it is an external business contact, you would communicate with them on the format they require.

If it is a personal contact you would still check to see what ability they have to receive any sort of document. What is their level of IT skill.

If the recipient has a modern machine, it will most likely have the basic free utilities, such as Adobe Reader for PDF's, WinZip for unzipping large files, some type of Office software, and a browser of some type.

If your recipient has Microsoft Works, save & send your documents as .rtf or .txt for word documents, or Text (Tab delimited) for spreadsheets & databases.

Jpegs and Gifs will open in any browser, presuming your recipient is sighted.

Module Two - Email tasks 2

2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?

cc 'carbon copy' - usually a 'fyi' courtesy email is useful if:

• if you are indirectly addressing someone
• you intend the recipient to be aware of those in the cc field
  
• to keep someone informed regarding a particular matter
• those cc'd don't have to directly reply or respond, usually
• all recipients may have need of all other recipients email addresses
  

bcc 'blind carbon copy' - usually for 'sensitive' issues is useful if:

• if you wish to keep a recipient 'confidential'
• if you wish to keep a recipient's email address 'confidential'
• if you do not wish to let the intended recipient be aware of a confidential recipient
• to protect all recipients agains spam
  
• if you do not wish to make the to & cc fields overly large ie. bulk email
  

http://www.careerjournal.com/myc/officelife/20030529-zaslow.html

reply all - 'I have never used reply all' could be useful if

• you would only use reply all if you required all the recipients of the original email to see your email reply.
• everyone receiving the original email is required to give feedback of some type
  

Module Two - Email tasks 1

1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

A1. The most basic information available (I use Mozilla Thunderbird) will be:

• To: The recipient
• username@domain
  
• CC: Any cc recipients
• username@domain
  
• From: The sender
• username@domain
  
• Subject: The subject line choosen by the sender
• Date: The date created/sent
• Attachments: any attachments if sent

see image below
For more detailed information I would choose View > Headers > All
as below

the following information was available after choosing this setting: